Makings of the ECB Chair role
Congratulations for landing on the first of many articles we’ve written just for you!
This help center will welcome you to your current role as ECB Chair (or future role if you’re willing to apply), and will try to make it less scary and confusing.
And to start from the start, this article will cover the basics of the ECB Chair job, mostly based on what’s written in our highest legislative document — the APIP.
1. Introduction to the role
The Entity Control Board is an independent national body that works together with the Member
Committee and the Local Committees under the supervision of the International Control Board of AIESEC in order to ensure the compliance, customer support, value delivery, and the
implementation of the exchange policies.
This position is one of the most challenging roles you can have, still it is arguably the most influential one in AIESEC (who else gets to be the direct champion of customer centricity and the guardian of our impact). It’s a position that is going to provide you with an amazing environment for development and personal growth.
If you ever thought about bringing a huge change to the organization or were looking for a position in which you can have a super active role in ensuring the quality of our products, then this is definitely your place.
2. Role of ECB in the APIP
ECB is an entity controlling body responsible for the governance and compliance of the AIESEC Portfolio Internal Policies, and the arbitration of cases concerning exchange standards and ER Principles of AIESEC entities.
ECB is the last decision-making body on national level in regards to APIP and AEPP. An independent board, working directly with its MC, LCs, and ICB, to ensure that every customer & stakeholder experience complies with ethical and operational standards.
The purpose of ECB is to support the governance of AIESEC portfolio and ensure customer centricity, by guaranteeing operational and ethical compliance in every AIESEC activity.
3.ECB Chair Responsibilities
3.1 Provide quarterly reports to the AIESEC entity's plenary with recommendations on ethical issues related to operations as well as brief updates on activities of the body including but not limited to consultancies offered, cases solved, audits conducted and its results.
3.2 Provide support to the AIESEC entity plenary through:
3.2.1 Offering consultancy upon request on the interpretation of AIESEC Portfolio Internal Policies (APIP) and AIESEC Exchange Program Policies (AEPP) to all local committees and Exchange Participants.
3.2.1 Delivering an education cycle about AEPP, APIP, Code of Ethics and Exchange Standards to the AIESEC entity plenary.
3.2.2 Conduct physical or virtual audits to local committees in order to ensure all operations are run in accordance with the AIESEC Exchange Program Policies and operational ethics as detailed in the APIP.
4. ECB Chair Eligibility
The ECB Chair cannot have another role in any LC and or MC during the term.
If the ECB Chair has another role in any LC or MC, it will not be recognized by ICB and the final responsible to assume its responsibilities will be the MC Responsible for ECB.
5. Dismissal of the ECB Chair
Since our Entities all work in a bonded way, the MC and ICB should both be engaged in the procedure of dismissing an ECB Chair.
The dismissal of an ECB Chair can only be processed under an agreement between the MCP of the entity and the current ICB Chair, under the condition that 1 or more of the reasons below is proven true.
- Use of any tool, account or platform of ECB or MC for local entity benefit
- Leak of any customer personal details
- Act in the name of any ICB member.
- Falsifying proofs for a quality case at any level.
- Withholding proofs related to a quality case to benefit any entity.
- Falsifying document and/or results during audit processes.
- Not reporting violations based on the compliance matrix, previously identified during an audit process.
Both ICB Chair and MCP need to agree with the dismissal, based on the proofs analyzed.
If the ICB Chair and MCP cannot reach an agreement related to the dismissal of the ECB Chair, the final responsible to evaluate the case and confirm the dismissal is the Global Ethics Subcommittee Chair.
Every dismissal must be formalized by email with the ECB Chair, ICB Chair, ICB Board Development Team Leader, MC ECB Responsible and MCP on copy — granted that the MCP, ICB and ECB chair are aware of the dismissal before the official email.
The email should include at least:
- Reasons for dismissal, based on the articles of APIP.
- Timeline of selection process for the next ECB Chair.
- Name and contact of the ECB Chair interim.